Examples of Follow Up Emails After Interview

Imagine you have just finished an interview for the job you’ve always wanted. Congratulations! The vast majority of folks do not make it this far.

You have a long way to go, however. It is important to follow up with a concise follow-up email following the interview.

By making yourself distinctive and memorable, you can increase your chances of landing that dream job you’ve been eyeing for a long time.

Today, I will show you 15 examples of follow up emails that are concise and to the point following your major interview. 

Examples of Follow Up Emails After Interview

In today’s article, I’ll show you 15 examples of concise and to-the-point follow-up emails following ail, basic writing advice for the email, and more.

You will find useful tips for writing a follow-up email after an interview in this post. Keep reading if you have just finished an interview and search for ideas for your follow-up email.

Why Should You Follow Up After An Interview?

Is it worthwhile to follow up after an interview in the first place? You may fear appearing needy if you follow up with an email after the interview, and this is understandable; however, this couldn’t be further from the truth.

However, following up with a follow-up e-mail indicates that you’re serious about the job. The following reasons will explain why you should send a quick follow-up email after your interview.

Your Presence Gets Noticed

Being invited to an interview indicates that you have advanced beyond most other applicants.

Most employment opportunities are filled with dozens, hundreds, or even thousands of qualified candidates, especially when it is a desirable position with a reputable organization.

The vast majority of applications and resumes are rejected almost immediately. That’s the sad fact: recruiters simply cannot accommodate everyone when a position is in high demand.

Nonetheless, you are most likely not the only applicant being interviewed by them. More interviewees’ probability increases significantly with a phone interview or one conducted by Zoom or Skype.

Scheduling a series of telephone or Zoom interviews isn’t that challenging.

A follow-up email gives you a chance to separate yourself from the competition and make yourself look better.

Although one would assume everyone would send a follow-up email, this does not always happen. 

Most of the time, people who have been interviewed do not send a thank-you note after the interview.

In the end, a simple “Thank You” note will never go out of fashion!

Allows you to complete the blanks

Some interviews require you to prepare your speech in advance. The interview preparation you did involve taking notes and listing topics you wanted to discuss. However, you overlooked the most crucial points during the interview.

There is a normal amount of anxiety and apprehension during an interview; this may be the problem. 

An email follow-up allows you to quickly address one or two points you may have forgotten to address during the interview.

Demonstrates Your Commitment

When recruiters are looking for a potential candidate, they want someone dedicated, committed, and interested in learning.

There is no point in hiring a candidate who will just make money by ignoring the company’s future, the CEO’s goals and visions, or the corporate culture and a candidate who will only make money.

They are looking for someone enthusiastic about the responsibilities of the position. They will be confident that their potential employee will put out his best effort in this manner.

Sending a follow-up email demonstrates your commitment and dedication to the project.

You should follow up with a phone or Zoom interview since these require less time and investment.

The effort to chat with a recruiter for 15-30 minutes isn’t very demanding, so simply showing up for the interview is not considered a strong sign of commitment.

You could also mention how eager you are to get started in a follow-up email by reinforcing your enthusiasm for this position.

Why Should Your Follow-Up Email Be Short and Sweet?

Let me simply provide you with examples of brief and concise follow-up emails for this post.

The emails are not more than five lines and have one or two paragraphs per paragraph.

Yes, you can send emails that are lengthier in length. You should remember, though, that recruiters are often extremely busy.

Examples of Follow Up Emails After Interview

Several applicants are emailing them, including people they’ve already interacted with personally and new ones. You may find that they can rapidly scan your email without reading it if it is too long.

You can communicate your message without taking too much of their time if you are concise. This is a thoughtful and professional approach.

What Should You Include In Follow Up Email?

Do you have any information you would like to include in your follow-up email? I will show you how to incorporate numerous tips into your emails in the following sections.

You should, however, follow the following general rules:

1. An email follow-up should be a “Thank You” note to the person who responded to your initial message. A simple “Thank You” is usually sufficient for expressing gratitude; there is no need to be too creative.

2. Remember to address them by their first and last name: Use their names when addressing them.

3. You should also include your signature when signing the document.

It is not usually necessary to supply all of this information. Indeed, providing six lines is overkill; usually, three to five lines are sufficient in most cases.

Furthermore, the specific material you should include will vary depending on the business, the sort of interview, and other factors. 

Your profile can contain only your name, phone number, and email address; alternatively, it can contain your name, email address, and a link to your professional profile on LinkedIn or another site.

Keep your self-confidence high!

Using a self-assured tone demonstrates that you believe you are qualified for the position.

Subject Line Examples

The following are some subject line ideas to get you started before getting into the email instances themselves. 

I do not include them with the examples, as you can use any subject line with any email sample, so I do not include them.

You can modify these sample subject lines to suit your specific situation. Here are some sample lines:

  1. Thank you so much for this wonderful chance!
  2. Thank you for your assistance, and please allow me to follow up quickly.
  3. Thank you for coming to the meeting.
  4. A small message of thanks for your assistance.
  5. Thank you very much. [Name]
  6. I’m only following up.
  7. Continuing the conversation from the interview

Your grasp of it should be improving by now. If you want to personalize the subject line, include the person’s name with whom you spoke during the interview. You can also include a thank you or expression of appreciation in the subject line.

Follow Up After An Interview: Short And Sweet Email Samples

Lastly, we have reached the most important part of this post – the email examples themselves. It’s important to remember this is only an example of a template.

You may modify and personalize these to fit your industry and the position you are applying for. 

Even though you might find templates useful at times, these are still generic design templates, and following these guidelines will likely yield better results.

By placing brackets around specific concepts, themes, etc.

Make no mistake: you do not need to be an accomplished author. You should keep it brief, concise, and to the point.

1. Open With A Thank You

Greetings, and thank you for providing me with the opportunity to visit today. In talking with you and understanding more about your organization and your goal for it, it was a joy to share my thoughts. You can count on me to become a valuable member of your team, and I look forward to hearing from you.

Thanks,

[Signature]

2. Let them know how your goals align with theirs

Hello there [Name],

I appreciate the time you took to talk with me today. I gained a great deal of knowledge about your firm and the direction you intend to take it, and I would welcome the opportunity to be a part of your adventure. I am confident that I would make an excellent member of your team, and I look forward to working with you to reach the firm’s full potential.

Once again, thank you so much.

[Signature]

3. Summarize what you discussed

Hello there [Name],

It was a pleasure meeting your team and having a great conversation with you. I appreciate the opportunities you gave me. You mentioned [insert topic or project idea here] during your interview for this position.

The idea of taking [insert project or issue] to an even higher level has been brewing in my head, and I was able to come up with some ideas for how to move forward. I would be happy to continue talking with you about my ideas and see where they lead. Please reach out to me. Thank you for your time and consideration.

Greetings and best wishes,

[Signature]

4. Set Yourself Apart

Hello there [Name],

It is an honor to be invited to come in for an interview for this position. I appreciate your time. The conversation was extremely thought-provoking. According to your statement, you’re open to suggestions and looking for someone who can perform a particular task, display a particular skill, or provide a particular knowledge.

After considerable consideration, I believe I may be the most qualified candidate for the position. I’ve learned how to [insert special skill, insight, or other characteristics from my years of expertise in [insert experience here]. I’d like to get started as soon as possible, and I’ll hold off until I hear back from you on your decision.

I am, of course, yours truly,

[Signature]

5. Respond to a problem

Hello there [Name],

Thanks for taking the time to speak with me about this matter. I appreciate your effort. You indicated that [insert X problem here] was one of your organization’s issues. After great deliberation, I feel I have several viable options and ideas for moving the organization forward. Please let me know if it is okay for me to run these by you.

Take precautions,

[Signature]

6. Seek their opinions

Hello there [Name],

I appreciate your inviting me to meet your team. Thank you. It was a beautiful day, and our chat provided me with a lot of inspiration. In our conversation, we discussed [X]. I was reminded of a link I read the other day – [insert intriguing link here]. I’d be interested in hearing your thoughts on it.

Wishing you the best,

[Signature]

7. Offer to provide additional details

Hello there [Name],

The conversation with you and [insert the name of the person who conducted the interview] was fantastic. My enthusiasm for this opportunity is high, and I’m eager to start as soon as possible. Feel free to ask me for any additional details you need to help with the review process.

Once again, thank you so much.

[Signature]

8. Show How You Connected

Hello there [Name],

I’m grateful to you for giving me the chance to meet you and [insert the names of other people]. I feel a personal connection with [insert the name of a specific individual here], mainly because we share the same backgrounds and have similar aspirations and objectives. I believe that working together would be a terrific experience. I’m waiting to hear what the next actions I should take.

Greetings and best wishes,

[Signature]

9. Reinstate Your Interest

Hello there [Name],

Thanks again for allowing me to meet with you today [or yesterday, last night, or any other day]. I wanted to let you know how excited I am about the opportunity. Given my previous work experience, I believe this would be a natural position for me to take on. In addition, I am very excited about the prospects that lie ahead.

I look forward to hearing from you.

Wishing you the best,

[Signature]

10. Provide references

Hello there [Name],

I appreciate you taking the time to meet with me. During the interview, you said you were looking for someone who possessed [insert specific talent here]. When you asked me about my specialization, I responded that I have specialized knowledge of that particular field. To help you get a better sense of my previous work, I offer you a few links and references. [Insert some links or contact information here.]

Once again, thank you so much.

[Signature]

11. Follow-up on the second interview

Hello there [Name],

Thank you for taking the time to contact me again and discuss the situation in further detail. This was an excellent learning opportunity for me as it allowed me to learn more about your work, the type of collaboration you expect from the team, and what you do with your time!

So please let me know as soon as you have chosen whether or not to proceed with this.

Take precautions,

[Signature]

12. Follow up after the interview via phone or Zoom

Hello there [Name],

Thanks for taking the time to speak with me by phone or via Zoom. Your advice on [insert topic you discussed] was very helpful, and I appreciate you sharing your thoughts with me. I would like to meet you to take this a step further.

Wishing you the best,

[Signature]

13. Follow Up After Several Days Or Weeks

Hello there [Name],

Greetings, and thank you for your time. In the following letter, I am following up on the recent interview we had on [insert date here] for [insert role here]. The last time I heard from you was a few days or weeks ago, so I am following up to see if you still wish to continue the conversation. I’ll begin right away if you like.

Thanks,

[Signature]

14. Best wishes

Hello there [Name],

Your invitation to participate in the Zoom meeting with [insert names of other people] is greatly appreciated. Your time in speaking with me is appreciated, and I would welcome the opportunity to continue the discussion. Thanks for extending my gratitude and greeting to the other team members [please include some names].

Greetings and best wishes,

[Signature]

What Is The Best Time To Send A Follow Up Email?

The most effective time to follow up with an email is 24 hours after an interview. Be careful not to wait too long to make a decision.

If you can, please send an email as soon as possible. That, however, is not always feasible in practice.

The follow-up email could be sent the same day if you had an interview in the morning or early afternoon. On the other hand, it may be rendered ineffective if sent too late.

If you send your email at night, it may be pushed to the bottom of the inbox by other incoming mail the following morning. 

Whenever you have an interview at the end of the day or late at night, send a follow-up email at the beginning of the following business day.

You can send follow-up emails anytime, and it’s never too late to start! Don’t give up hope if you haven’t heard back from your follow-up email after 24 hours. It could be several days or even a week since you sent the email.

It is good to follow up with an email to ensure things are going well. It is preferable to do something than to do nothing!

Your follow-up email will need to be tweaked a bit. It is unnecessary to assume they are not interested if they haven’t responded since the interview!

They may just have become overworked, especially if the staff is small (and not very well organized). You can stay on their radar for future business by following up, even if it is a week later.

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Furthermore, it allows you to add more details about yourself to make your profile stand out and demonstrate your qualifications even better.

There can be mistakes and misunderstandings in even the most well-run organizations. As a result, it never hurts to follow up with an email two weeks after the initial one.

Imagine the following scenario: When you’ve completed the interview, it makes sense to ask the interviewer, “When will I hear back from you?”

So, you will have an idea of when a decision is likely to be made. You should send your initial “Thank You” within 24 hours, but you should know when to expect a response to remain at ease.

Is A Second Follow Up Email A Good Idea?

Sending a second follow-up email to an employer is often viewed as inappropriate or unwise. What should you do after sending a follow-up email if you have not received a response after 24 hours? Should you write another follow-up?

There is no harm in trying something new because you have nothing to lose and everything to gain.

When is it appropriate to follow up a second time? Your first follow-up should be sent at least two weeks after sending your second one.

Of course, that assumes you’ve already sent your first follow-up email. Alternatively, submit your follow-up letter as soon as possible, rather than waiting for the full two weeks.

You will only get an exception if you have previously inquired about when you should expect a response and the interviewer responded with a timeline that exceeds two weeks. 

As a result, you should wait to send your follow-up message until the end of the timeframe, or even a day or two longer.

You should follow up again because the position may not have been filled yet, and the employer may still be looking for someone who meets the requirements. 

You are likely doing it for your benefit – to give yourself peace of mind by feeling that you have done everything possible to help.

To be sure, you’ll have to rewrite it in a somewhat different style. Unlike the initial follow-up, the second one should not be a brief “Thank You” note; instead, you should utilize language such as:

  • Followup
  • Request for an update
  • Clarification
  • Etc.

You can inquire whether they are still considering you, whether or not the post has been filled, whether or not they have received any updates, and whether or not they can provide you with an estimate as to when they will make a decision.

As a subject line for your email, you may use one of those queries. Alternatively, you can use generic subject lines such as “Update regarding [insert job title here].”

Keep courtesy and respect in either case. Although you should still keep it brief and to the point, you should also include an acknowledgment of thanks, although that does not have to be the first word in the letter.

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You can assume that you will not hear from the employer again after your second follow-up if you do not hear from them within a week of your second follow-up.

You might be able to find an exception to this rule, but you would be better off spending your valuable time and energy pursuing other opportunities rather than wasting it on this one.

Wrapping It Up

I hope you found this post helpful, even if it was written primarily to provide you with fill-in-the-blank templates for your follow-up emails.

The template above can inspire you; I recommend that you read the post again to understand better what constitutes an effective follow-up email and how to write one for yourself.

You will have the finest outcomes if you do so.

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